What is a compliance statement?

A line-by-line table that compares each specification clause with the value offered, cites the datasheet and marks it complied or deviated. Consultants use it to approve products before procurement.

Does it work for manufacturers as well as contractors?

Yes. Manufacturers use it to build the compliance statement and pack that go with a tender or quote; contractors use it to check a supplier's submittal against the spec.

Submittals and spec compliance, clause by clause, with every value cited

Submittal agents compare each specification clause with the value offered in your product datasheets, build the compliance statement with a page reference for every value, check certificates for expiry, assemble the submittal pack and log what changed between drawing or spec revisions. Engineers approve every deviation; nothing is generated that the datasheet doesn't say.

Book a demo How an engagement runs

Who owns the mistake? The engineer who signs the submittal. Every value cites its datasheet page, and a value that isn't there stays blank.

Built for Technical office manager · Document controller · Applications engineer · Design manager

submittals / LGT-014 / compliance.xlsx46 clauses checkedIllustrative run

Type

Spec clause

Parameter

Specified

Offered

Source

Status

L2a

26 51 13 §2.3B

UGR<19 · offered 18.6

<19

18.6

DS p. 2

Complied

L2a

26 51 13 §2.3B

CRI≥90 · offered 90

≥90

DS p. 2

Complied

L2a

26 51 13 §2.4

DriverDALI-2 · offered DALI-2

DALI-2

DS p. 3

Complied

26 51 13 §2.3C

Efficacy≥120 lm/W · offered 112 lm/W

≥120 lm/W

112 lm/W

DS p. 2

Deviation

01 33 00 §1.6

BIS certificateValid at delivery · offered Expires 2 Nov

Valid at delivery

Expires 2 Nov

Cert p. 1

Renew

44 complied2 deviations declared1 certificate to renew

The work

How it runs today, and what the agent does instead.

Today

01Engineers build compliance sheets by hand, clause by clause.
02Datasheets and certificates are copied in from shared drives, some of them out of date.
03Submittals are rejected for an undeclared deviation or an expired certificate, then resubmitted.
04Revisions are compared by overlaying sheets, and the register lags behind.

With the agent

01CompareReads the spec section and your datasheets and compares each clause with the offered value.
02CiteAttaches the datasheet page to every value. Where a value is missing, the cell says so.
03CheckFlags certificates and test reports that expire before the submission or delivery date.
04AssembleBuilds the pack: cover, transmittal, compliance statement, datasheets, photometric files, certificates.
05TrackReads revisions and lists what changed, so the register and the open submittals stay current.

People decide

Where a person decides. Nothing leaves the building without them.

What comes out

Compliance statement with declared deviations
Bookmarked submittal pack
Certificate expiry list and revision log

Applications engineerEvery declared deviation and proposed alternate.
Document controllerRegister updates and transmittals.

The number

We agree the number before we build. Then we report against it every week.

Systems it works in

SharePoint
Oracle
Excel
Outlook
Google Workspace
Aconex
Procore
Autodesk Construction Cloud
Your product master or PIM

What we baseline and report on for submittals and spec compliance
Metric	How it's measured
Submittal cycle	Days from request to first submission.
Resubmissions	Packs returned for undeclared deviations or expired documents.
Engineer hours	Time spent per compliance statement.

Market context

What others are seeing. Their numbers, with their sources. Not ours.

We publish our own numbers for a client only when the client agrees. These are here for context.

48%
of US construction rework was attributed to miscommunication and poor project data.
FMI and PlanGrid (Autodesk)(opens in a new tab)
2026
Procore shipped a submittal review agent alongside RFI and daily-log agents, confirming the demand inside the platforms contractors use.
Procore, May 2026(opens in a new tab)

Fair questions

What people ask before they trust it.

Datasheet values can't be made up.: They aren't. Every value is read from your datasheet or product master and cites its page; a missing value stays missing.
We already use Procore.: Use its agents for what they cover. We build the parts that cross systems: your product master to the compliance statement, certificates on a shared drive, Aconex on one project and email on the next.

Questions

Submittals and spec compliance: the short answers.

Also on this desk

RFQs to quotes, POs to orders For construction and engineering For manufacturing and distribution

Send us ten real documents. We'll show you what an agent does with them.

A one-hour call with a founder and an engineer. Bring a BOQ, a stack of POs, last month's invoices or a backlog, and leave knowing what would work, what wouldn't, and what it would take.

Book a demo or email founders@vegastack.com

170+ projects · 65 companies · founders on every engagement

Submittals and spec compliance, clause by clause, with every value cited

Who owns the mistake? The engineer who signs the submittal. Every value cites its datasheet page, and a value that isn't there stays blank.

Built for Technical office manager · Document controller · Applications engineer · Design manager

Metric

How it's measured

Submittal cycle

Days from request to first submission.

Resubmissions

Packs returned for undeclared deviations or expired documents.

Engineer hours

Time spent per compliance statement.

Submittals and spec compliance, clause by clause, with every value cited

How it runs today, and what the agent does instead.

Where a person decides. Nothing leaves the building without them.

We agree the number before we build. Then we report against it every week.

What others are seeing. Their numbers, with their sources. Not ours.

What people ask before they trust it.

Submittals and spec compliance: the short answers.

What is a compliance statement?A line-by-line table that compares each specification clause with the value offered, cites the datasheet and marks it complied or deviated.

Does it work for manufacturers as well as contractors?Yes.

Send us ten real documents. We'll show you what an agent does with them.

Submittals and spec compliance, clause by clause, with every value cited

How it runs today, and what the agent does instead.

Where a person decides. Nothing leaves the building without them.

We agree the number before we build. Then we report against it every week.

What others are seeing. Their numbers, with their sources. Not ours.

What people ask before they trust it.

Submittals and spec compliance: the short answers.

What is a compliance statement?A line-by-line table that compares each specification clause with the value offered, cites the datasheet and marks it complied or deviated.

Does it work for manufacturers as well as contractors?Yes.

Send us ten real documents. We'll show you what an agent does with them.